BUILT-IN DOCUMENT MANAGEMENT SYSTEM INCREASES EFFICIENCY

Chevin Fleet Solutions' enterprise Fleet Management software has been further enhanced to incorporate an integrated Document Management System (DMS). This added facility now ensures the finger-tip availability to the user of all necessary documentation. Any number of attachments can be added to a record, typically scans of documents such as Driver's Licences, Registration Documents, Supplier Invoices and Workshop Job Sheets. The DMS includes an advanced search tool and librarian functions, allowing for an easily identifiable audit trail of documentation. The DMS enables the user to easily locate, view and print documents, as well as to request the master physical copy of the document and to subsequently track its location, helping to eradicate the time-honoured problem of lost paperwork. Ashley Sowerby, Managing Director of Chevin Fleet Solutions commented: "The DMS function will help to increase levels of efficiency by ensuring that all necessary documentation is readily available, identifiable and easily traceable. With an increasing emphasis on an "environmentally-friendly" society, the DMS will further assist the user in the reduction of paper levels by helping to minimise the production of hard copies."