Case Study : Blue Mountains City Council

Overview

Fleet Size: 480Previous System: ExcelProduct Selected: FleetWaveInstalled: December 2004

Introduction

The Blue Mountains local government area covers 143,000 hectares of land in the Greater Sydney Region. About 70 per cent of the area is incorporated into the World Heritage Blue Mountains National Park, with approximately 11 per cent of the total land area in private ownership and available for human settlement. The resident population for the Blue Mountains in the year 2006 was 73,084 people who lived in, or in the vicinity of, 27 towns and villages.

Client Brief

The primary aim of the new fleet system was to move away from excel spreadsheets to manage the vehicle data. Both Fleet and the Maintenance departments had their own spreadsheets, but neither shared the data. This resulted in servicing only being run from a time basis, no distance intervals could be calculated as workshops didnt see the fuel records. The Fleet department would have multiple people working on the spreadsheet, so when one was in it, the other could not. All council owned vehicles and plant items were to be managed within the system. The council has multiple workshops, so individual access by both was essential. Additional functionality was to give all council employees to the details that were previously held by the fleet department.

Client Benefits

Data validation Centralised system with distributed access across entire council. FleetWaves flexible security allowed all vehicle related data to be controlled giving specific groups the visibility to the the relevant vehicle data. Integrated system allows workshops to benefit from fleet data imports such as fuel. Council wide Pool booking system, allows all employees to see what vehicles are available and request a booking on-line. Greater reporting due to better data monitoring and exception reporting.

Client Quote

The strength of a company-wide Fleet Management system is in the reporting. We now have a much greater ability to spot items of concern, plus we can see trends early, highlighting training opportunities or opportunities to implement other risk management reduction strategies. This all helps us improve our service delivery

Waste and Support Manager